Administrative Assistant (Unpaid)

Date Posted: Oct 27, 2025

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Job Detail

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Location Hartford, Connecticut, United States of America
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Job Type: Part Time
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Shift: First Shift (Day)
analytics
Career Level: Intern/Student
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Positions:
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Experience: 2 years
male
Gender: No Preference
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Degree: Associates
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Apply Before: Feb 24, 2026

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Job Description

Overview:

Upper Albany Main Street is seeking a highly organized and detail-oriented Administrative Assistant to support the Executive Director and ensure the smooth day-to-day operation of the office. This role is ideal for someone with strong communication skills, a proactive mindset, and the ability to manage multiple administrative tasks in a dynamic, community-focused environment.

This position is 100% grant-funded contingent upon annual renewal of external funding.

Key Responsibilities:

Administrative Support

Manage appointments, meetings, and travel arrangements.
Maintain an up-to-date visitor and call log, recording all walk-ins, phone calls, merchant visits, and scheduled appointments.
Develop and maintain distribution lists based on program activities.
Maintain physical and digital filing systems, organizing documents, and retrieving information as needed.
Manage Customer Relations Management (CRM), entering data into spreadsheets, databases, or other software applications.
Serve as the first point of contact for office guests, ensuring a professional and welcoming environment.
Assist with filing, organizing documentation, and preparing reports or materials as requested.

Project Management Support

Support project teams with administrative tasks, such as tracking progress and managing timelines.
Conduct research on various topics to support administrative functions.
Assist with financial tasks as needed.
Assist with technology related tasks, such as troubleshooting computer issues or equipment setup.

Customer Services

Draft and format reports, presentations, and other documents.
Provide excellent customer service to both internal and external clients.
Arrange and coordinate meetings, including preparing agenda, distributing materials, and tsking minutes.
Maintain a positive and professional work environment
Streamline processes, manage schedules effectively, and provide timely support.
Support team members and assist with logistical needs for meetings, events, and workshops.

Teamwork/Collaboration

Contribute to the organization success by completing assigned tasks/projects with accuracy and efficiency, adhering to deadlines, and demonstrating a proactive and result-oriented approach to organization initiatives.
Manage disagreements and resolve conflict constructively with the team.
Demonstrate respect for diverse perspectives and life experiences.
Work effectively with other to achieve shared goals.
Other duties as assigned

Qualifications:

Proven administrative or office assistant experience preferred desirable.
Excellent written and verbal communication skills.
Adaptable with strong communication and customer service skills
Ability to multitask and prioritize
Ability to work independently and work in a team environment
Flexible work schedule
Proficient in Microsoft Office (Outlook, Word, Excel) and comfortable using calendars and communication platforms.
Strong organizational skills and attention to detail.
Ability to handle confidential information with professionalism and discretion.
Punctual, reliable, and able to manage time effectively.
Positive attitude and willingness to learn.

Skills Required

Company Overview

Upper Albany Main Street

Hartford, Connecticut, United States of America

6 Current Jobs Openings

Upper Albany Main Street (UAMS) is dedicated to creating a neighborhood of choice. UAMS preserves, revitalizes, and supports the commercial district of Albany Avenue, creating a center of choice by collaborating with residents and stakeholders to fos... Read More

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